Bookings made easy
We handle the booking so you don’t have to
Tell us the details of your excursion, camp, incursion or event and we’ll manage the booking from start to finish. Everything works alongside your school’s existing systems, so there’s nothing new to learn and no need to change the way your school already runs.
- Start a new booking straight from the dashboard. Add your provider, program, number of students, helpers, year group and preferred dates — then submit.
- We take care of the emails with providers and keep everything together inside VTR. No lost notes or chasing phone calls.
- When your booking is confirmed, you can turn it into a full proposal instantly, complete with itinerary, costs and risk assessment. It adapts to your school’s approval process, so it feels familiar from the start.
New booking in minutes
All communication in one thread
Connects directly with your VTR
Set up your activity
Create a booking request
Start a new booking with the key details of your excursion, camp, incursion or event. It only takes a few minutes and gives us everything we need to manage the process on your behalf. VTR fits around your school’s existing systems, so it slides neatly into your workflow.
Select your provider and program (you can add more than one)
Add students, helpers and year groups
Choose your preferred dates and times
Track every booking
See all your bookings in one place
The bookings dashboard shows every request, confirmed booking and message with providers. You can check progress at a glance and never lose track of what’s happening. The steps adapt to your school’s process, so staff and admin can work the way they always have — just with less admin.
View draft, pending and confirmed bookings
Read and reply to all provider communication in one thread
Convert any confirmed booking into a VTR proposal instantly
See how it works — watch the full VTR demo and start for free
Part of the bigger VTR picture
VTR brings every step together — from risk assessments to approvals. Excursions, camps, incursions and events all flow through one simple process. It works alongside the systems your school already uses and adapts to your approval steps. On average, schools cut admin by up to 40%, freeing up more time for teaching and learning.
- VTR works with the systems you already use and adapts to your approval process. No need to change what’s familiar.
- No more lost forms or scattered emails. Every detail stays together and is easy to find.
- A streamlined process that cuts paperwork and gives you more time with students.
Fits your school’s way of working
Keep it all in one place
Save hours of admin time
Watch the Full VTR Demo
See how schools are using VTR to plan and approve activities from start to finish in minutes.
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Make school activity planning easier
Whether you’re a teacher looking to save time or a school leader wanting full visibility, VTR is ready to support you. Get in touch and we’ll show you how it can fit your school’s process.