Common questions answered
We’ve put together clear answers to the most common questions from teachers and school leaders. If you don’t see what you need, you can always reach out to our team for help.
You can begin building your proposal at any time—whether you're just gathering details or already deep in planning. VTR is flexible: work through your process, come back to edit or update, and submit when you’re ready.
No — VTR is designed to feel familiar and easy to use. Most teachers build their first proposal in under 15 minutes.
Yes. Any teacher can create a free account and start building itineraries, risk assessments, and proposals.
No. VTR is built to work alongside the systems you already use. It can be customised to match your school’s approval flow and forms.
VTR works for excursions, incursions, camps, carnivals, sports days and any other variation to routine.
Yes. You can duplicate a past trip and update the details in minutes — no need to rebuild the entire proposal.
You map the day step by step, including travel, activities, and breaks. It’s easy to adjust and share, so everyone knows what’s happening and when.
Yes. Add transport, entry fees, catering, or any extra costs. You’ll see a clear breakdown and can share it with your school leaders.
Yes. VTR aligns with Australian school compliance standards and helps you keep a clear audit trail of all approvals.
You can upload your school’s template. VTR’s AI tool will generate a summary that fits your format, saving time without changing your process.
Yes. When creating a risk assessment, you can also connect your activity to curriculum outcomes.
When you submit a proposal, it automatically routes to the right approvers in your school. Each approver can review, comment, and approve online.
The dashboard gives school leaders full visibility — upcoming trips, pending approvals, risk documents, and compliance reports.
Your school calendar is accessible to all teachers and admin linked to your school. That way, everyone can see what’s scheduled, helping avoid double bookings or clashes.
Not if you don’t want to. VTR can book providers for you, using your proposal details to pre-fill the request.
Soon! For now, visit our sister site, EdTripper, to explore the latest educational activity providers. This feature will be available in VTR soon.
All data is stored securely on Australian servers. VTR follows strict privacy standards and never shares personal data.
Only if you choose to share them. Otherwise, your proposals remain private.
No. VTR doesn’t collect or store personal student data. However, we do integrate with major Student Information Systems and Learning Management Systems (Compass, Schoolbox, SchoolBytes, EdSmart + More) that many schools already use
Still curious?
If you can’t find what you’re looking for, we’re here to help. Get in touch and we’ll make sure you have the answers you need.